Just as the rest of the business world is evolving, so is business travel. There are services available today (and your travelers are already using them) that weren’t on the landscape five years ago. Does your travel policy address those issues? Do your employees know when and if they can use them?
Thinking that all your employees have good common sense and therefore you don’t really need a detailed travel and entertainment expense reimbursement policy can get your organization in trouble on two fronts. First, inevitably, there will be a few employees who have a very-skewed idea of what is reasonable when the company is paying. And secondly, if you don’t hold them accountable for their behavior and actions, the company could run afoul of the IRS by endangering the accountable plan status.
WHY SHOULD YOU ATTEND?
In this session, attendees will learn how to create a plan that protects the organization while providing reasonable travel and entertainment accommodations for their employees.
Schaeffer will also discuss the newest challenge facing every organization: Reimbursement requests for working-from-home expenses. Some of them will be very reasonable, but others (like travel expenses) will stretch the imagination.
AREA COVERED
- Overview- Why T&E Expenses Matter
- Basics of a Strong Policy
- The Policy Framework
- Hotels, Meals and Travel
- Effecting the Policy
- Behind the Scenes (checking etc.)
- Best Practice Approach
LEARNING OBJECTIVES
- Identify how to create a plan that protects the organization while providing reasonable travel and entertainment accommodations for their employees
- Describe best practices for sharing the travel policy
- Differentiate best practices and how they apply to various policies
- Recognize who sets the per diem rates
- Identify what the travel policy should do regarding cash expenditures
- Describe examples of worst practices for a Travel & Expense Policy
- Recognize how to make your policy more user-friendly
- Identify the most common approach to the number of expense reports employees should submit
- Recognize the best practice for reimbursing employees for out-of-pocket expenses
- Describe uniform enforcement of travel policy pay offs with a lower rate of problems
- Identify the main reason most companies permit the use of Uber, Lyft and other ride hailing services
WHO WILL BENEFIT?
- Accountants
- Controllers
- Accounting Managers
- Auditors (internal and external)
- Treasurers
- CFOs
- CEOs
- Accounts Payable Professionals
- Expense Reimbursement Staff
- Payroll Professionals
- Procure-to-pay Professionals
- Travel Managers
In this session, attendees will learn how to create a plan that protects the organization while providing reasonable travel and entertainment accommodations for their employees.
Schaeffer will also discuss the newest challenge facing every organization: Reimbursement requests for working-from-home expenses. Some of them will be very reasonable, but others (like travel expenses) will stretch the imagination.
- Overview- Why T&E Expenses Matter
- Basics of a Strong Policy
- The Policy Framework
- Hotels, Meals and Travel
- Effecting the Policy
- Behind the Scenes (checking etc.)
- Best Practice Approach
- Identify how to create a plan that protects the organization while providing reasonable travel and entertainment accommodations for their employees
- Describe best practices for sharing the travel policy
- Differentiate best practices and how they apply to various policies
- Recognize who sets the per diem rates
- Identify what the travel policy should do regarding cash expenditures
- Describe examples of worst practices for a Travel & Expense Policy
- Recognize how to make your policy more user-friendly
- Identify the most common approach to the number of expense reports employees should submit
- Recognize the best practice for reimbursing employees for out-of-pocket expenses
- Describe uniform enforcement of travel policy pay offs with a lower rate of problems
- Identify the main reason most companies permit the use of Uber, Lyft and other ride hailing services
- Accountants
- Controllers
- Accounting Managers
- Auditors (internal and external)
- Treasurers
- CFOs
- CEOs
- Accounts Payable Professionals
- Expense Reimbursement Staff
- Payroll Professionals
- Procure-to-pay Professionals
- Travel Managers
Speaker Profile
Mary S. Schaeffer is the founder of AP Now, a B2B organization focused on creating business intelligence around the accounts payable and payment functions. She has written 18 business books and is a frequent and popular speaker at both online and live events. Schaeffer has created a number of CPE self-study courses, customized training and online training events. She is the developer of the Accounts Payable Best Practice Certificate program. Previously she held positions as an Assistant Treasurer for the Equitable Life Assurance Society, a Financial Risk Manager for O&Y and a Corporate Cash Manager for Continental Grain. She has …
Upcoming Webinars
Managing Difficult Employee Conversations
I-9 Audits: Strengthening Your Immigration Compliance Strat…
Dealing With Difficult People In Life & Work
Predictive Accounting: Driver-Based Budgeting And Rolling F…
Pay Equity Changes for 2024! What Employers Need to Know to…
Leader Branding: How to Communicate with Confidence to Attr…
Project Management for Non-Project Managers - How to commun…
Design Verification, Validation and Testing for Medical Dev…
Data Integrity and Privacy: Compliance with 21 CFR Part 11,…
FFIEC BSA/AML Examination Manual: What Compliance Officers …
Why EBITDA Doesn't Spell Cash Flow and What Does
Harassment, Bullying, Gossip, Confrontational and Disruptiv…
Employee or Independent Contractor – U.S DOL Announces 2024…
How to Survive an Emotionally Toxic Workplace
Best Practices in Complaint Management for Regulatory Compl…
Human Factors Usability Studies Following ISO 62366 and FDA…
Ensuring Safe and Effective Pharmaceutical Products: A Comp…
Gossip-Free: Leadership Techniques to Quell Office Chatter
Updated Metro 2®, e-OSCAR and the New Tougher FCRA/CFPB Com…
Embracing Diversity and Inclusion in Talent Acquisition
Form W-9 Compliance to Avoid Penalties: TIN Verification, B…
Tattoos, hijabs, piercings, and pink hair: The challenges …
Understanding and Analyzing Financial Statements
Divorce, Adoption and Other Special Tax Topics
Design History File (DHF), the Device Master Record (DMR) a…
With Mandatory Paid Leave Gaining Ground Is It Time To Do A…
Setting up Quality System for FDA Regulated Products: Tips …
Is Your Culture Working For or Against Your Success? If You…
Marketing to Medicare or Medicaid Beneficiaries - What You …
The Five Cs Of Commercial Credit: The Basic Elements Of Cre…
Sunshine Act Reporting - Clarification for Clinical Research
Documenting Misconduct that Will Stand Up in Court
Stress, Change And Team Resilience Through Humor: An Intera…
FDA Regulation of Artificial Intelligence/ Machine Learning
Managing Toxic & Other Employees Who have Attitude Issues
Excel - Lists and Tables - A Beginner's Guide to Managing L…
Pharma 4.0: Next Generation Technology Approach to GxP Prod…
Patient Gifts, Discounts and Freebies: What You Can and Can…
Managing Complex Projects - Project Management
All About Civility - Eliminating a Culture of Gossip Rumors…
From Challenges to Compliance: Understanding Dietary Supple…
Improving Employee Engagement & Retention Through Stay Inte…
How To Conduct An Internal Harassment And Bullying Investig…